2025 AGM
- Thread starter Rick
- Start date
Keith Halstead
New member
Just have a run through of the questions for last year's AGM as some of these were carried over for action when time permitted.
Andy - thanks for replying so quickly & positively – supplementary comments have been appended in BLUE text.
1. Firm up & publicise the launch dates for the members, to keep us informed.
A. We are due to have a dry run of things at the AGM and are hoping to go live thereafter so a date for launch should be forthcoming.
2. Establish a paid responsive support / maintenance contract, as the worst thing to have is a website that is unresponsive, not working or just out of date, as people just won’t bother to use it.
A. We have engaged professional website designers and a media company to take us forward and have thrown ourselves totally behind them. They will be monitoring 24/7 and we have had to purchase a great deal of new software to accommodate everything.
3. Canvas opinion of members to see what they would like in terms of new functionality, as we haven't been asked as far as I know.
A. We can canvass and no reason not to this time, but in the past the response uptake has been limited on all counts! The last was when we asked for opinions on making the QB digital and available online to those that would prefer and we received something in the region of 20 replies and most of them were from overseas.
4. Fix or remove the functionality of the old one that doesn't work - QB archives, Expert technical advice, News.
A. All subjects seem to have some interest, some I agree more than others and we can always add or remove subjects at will going forward. This would be good to tidy up the content to make sure any drop downs are populated or removed.
5. Add a new section for AGM minutes & annual accounts summary, also an archive would be good.
A. The QB archive has already been uploaded and is ready to go on launch, part of the new software package we have had to purchase is to enable the forum archive to be transferred across as it is too large a format etc. This would be specifically for the AGM minutes and financials.
6. Add a regalia shop where we can buy products.
A. The regalia section has always been in the QB and this has already been spoken about to add to the new set up Don’t fancy modelling a T Shirt do you??
This would be good but my modelling days are well & truly over.
7. Add a 'current market values' matrix - would be a nice to have.
A. Markets are always up and down as you know so I can put this forward but how to monitor it and how regular it would need to be updated is key. We have a valuation Matrix maybe this can be incorporated. This would be good to add the figures from the matrix as a rough indicator of value.
8. Publish clear rules of engagement for the forum. Then agree & add a grievance process for all involved, which states the rules for dealing with content that is deemed unacceptable to the committee and details the way it should be handled in terms of warnings & bans. That way we avoid a repeat of the debacle we had in the Summer with Eloise.
A. Agree this is a good point and in hindsight should have been laid down initially. Not referring directly to you here but If I’m honest the demo graph of people that are our members and all being of a certain ilk I would not of thought there was a need to laydown specific rules on how to conduct oneself but perhaps I am a little naive. This would be good to just spell out to people just in case. I agree you shouldn’t have to as we are all old enough to know.
Accounts show cash on hand is around £30k – are there any plans for it , apart from the new website costs? I suggested creating repo copies of the service books as we have for the driver’s handbooks a while ago, this would be useful. Also, would the club be interested in funding a small stand at the NEC show with all expenses paid for transport & accommodation, as it costs about £1000 per car/owner to attend the event I have been told ?
A. We are well aware that due to no QB printing and posting costs the coffers have swollen a little! Brian asked at the AGM he attended 2 years ago to pay for the NEC expenses. The committee reasoning for not subsidising this event is that only a small amount of members (those that display a car) would receive any benefit and the rest of the membership nothing. Hence why we have subsidised entry to the national day on several occasions so all that attend receive benefit! My reasoning to you for not contributing is the NEC show is in the midlands, if midlands members would be positive and run the show with their local cars instead of it always being from the London/South area who make the trek they could go home each night and sleep in their own bed for nothing!! This could be seen as a marketing exercise for the club to avoid problems of fairness.
Making repo copies of service books depends on having A1 examples of the books to copy. These are not readily available and so would have to ask for perfect examples from members. These are then taken apart and photographed. (I lent my pre-airflow copy and Scott lent his Airflow. My copy was returned with the outside cover in two pieces I do not know the condition Scott had his returned). This would not need to be 100% perfect but I did provide the club with a scanned copy of a mint one a few years back and still have the images. I doubt anyone would sanction having theirs destroyed.
Now we have a dilemma? What about Mk2’s? There are 3 versions of Mk2 handbook and a supplement (not including the service books) I have asked for 30 years both in the QB and on the forum if anyone has a supplement I could purchase, I have only had one reply (this wasn't to purchase one but someone saying they had one). If we were considering any of it I would say the Mk2 should be done first as Mk1’s were done previously! If you can’t progress the Mk2 version then suggest you don’t wait but get on with the Mk1 Service book as it’s ready to go.
Andy - thanks for replying so quickly & positively – supplementary comments have been appended in BLUE text.
1. Firm up & publicise the launch dates for the members, to keep us informed.
A. We are due to have a dry run of things at the AGM and are hoping to go live thereafter so a date for launch should be forthcoming.
2. Establish a paid responsive support / maintenance contract, as the worst thing to have is a website that is unresponsive, not working or just out of date, as people just won’t bother to use it.
A. We have engaged professional website designers and a media company to take us forward and have thrown ourselves totally behind them. They will be monitoring 24/7 and we have had to purchase a great deal of new software to accommodate everything.
3. Canvas opinion of members to see what they would like in terms of new functionality, as we haven't been asked as far as I know.
A. We can canvass and no reason not to this time, but in the past the response uptake has been limited on all counts! The last was when we asked for opinions on making the QB digital and available online to those that would prefer and we received something in the region of 20 replies and most of them were from overseas.
4. Fix or remove the functionality of the old one that doesn't work - QB archives, Expert technical advice, News.
A. All subjects seem to have some interest, some I agree more than others and we can always add or remove subjects at will going forward. This would be good to tidy up the content to make sure any drop downs are populated or removed.
5. Add a new section for AGM minutes & annual accounts summary, also an archive would be good.
A. The QB archive has already been uploaded and is ready to go on launch, part of the new software package we have had to purchase is to enable the forum archive to be transferred across as it is too large a format etc. This would be specifically for the AGM minutes and financials.
6. Add a regalia shop where we can buy products.
A. The regalia section has always been in the QB and this has already been spoken about to add to the new set up Don’t fancy modelling a T Shirt do you??
This would be good but my modelling days are well & truly over.7. Add a 'current market values' matrix - would be a nice to have.
A. Markets are always up and down as you know so I can put this forward but how to monitor it and how regular it would need to be updated is key. We have a valuation Matrix maybe this can be incorporated. This would be good to add the figures from the matrix as a rough indicator of value.
8. Publish clear rules of engagement for the forum. Then agree & add a grievance process for all involved, which states the rules for dealing with content that is deemed unacceptable to the committee and details the way it should be handled in terms of warnings & bans. That way we avoid a repeat of the debacle we had in the Summer with Eloise.
A. Agree this is a good point and in hindsight should have been laid down initially. Not referring directly to you here but If I’m honest the demo graph of people that are our members and all being of a certain ilk I would not of thought there was a need to laydown specific rules on how to conduct oneself but perhaps I am a little naive. This would be good to just spell out to people just in case. I agree you shouldn’t have to as we are all old enough to know.
Accounts show cash on hand is around £30k – are there any plans for it , apart from the new website costs? I suggested creating repo copies of the service books as we have for the driver’s handbooks a while ago, this would be useful. Also, would the club be interested in funding a small stand at the NEC show with all expenses paid for transport & accommodation, as it costs about £1000 per car/owner to attend the event I have been told ?
A. We are well aware that due to no QB printing and posting costs the coffers have swollen a little! Brian asked at the AGM he attended 2 years ago to pay for the NEC expenses. The committee reasoning for not subsidising this event is that only a small amount of members (those that display a car) would receive any benefit and the rest of the membership nothing. Hence why we have subsidised entry to the national day on several occasions so all that attend receive benefit! My reasoning to you for not contributing is the NEC show is in the midlands, if midlands members would be positive and run the show with their local cars instead of it always being from the London/South area who make the trek they could go home each night and sleep in their own bed for nothing!! This could be seen as a marketing exercise for the club to avoid problems of fairness.
Making repo copies of service books depends on having A1 examples of the books to copy. These are not readily available and so would have to ask for perfect examples from members. These are then taken apart and photographed. (I lent my pre-airflow copy and Scott lent his Airflow. My copy was returned with the outside cover in two pieces I do not know the condition Scott had his returned). This would not need to be 100% perfect but I did provide the club with a scanned copy of a mint one a few years back and still have the images. I doubt anyone would sanction having theirs destroyed.
Now we have a dilemma? What about Mk2’s? There are 3 versions of Mk2 handbook and a supplement (not including the service books) I have asked for 30 years both in the QB and on the forum if anyone has a supplement I could purchase, I have only had one reply (this wasn't to purchase one but someone saying they had one). If we were considering any of it I would say the Mk2 should be done first as Mk1’s were done previously! If you can’t progress the Mk2 version then suggest you don’t wait but get on with the Mk1 Service book as it’s ready to go.